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Privacy Policy

Privacy Policy


We are committed to your privacy and the protection of your personal information. We understand how important your personal information is, so your privacy is important to us also.  Please read our privacy policy carefully:

·         We only ask for personal information that we require to conduct our business effectively

·         We’ll tell you what personal information we have recorded about you.

·         If you would like any personal information about you changed or deleted, just ask.

·         We do not rent, trade or sell your personal information to anyone.


We strive to offer you the many advantages of Internet technology and to provide you an interactive and personalised experience. We will collect, store and use your personal information (including your name, email address, street address, telephone number and credit card details) subject to the terms of this Privacy Policy.


Who we are:

Ivydale Group Pty Ltd ACN 166 747 539 as trustee for the Cronin Family Trust, trading as Ivydale Short Stay Accommodation (referred to in this Privacy Policy as "Ivydale", “we” or “our”) own and operate a short term accommodation rental business.  The site (the "Site") is owned and operated by Ivydale and is an online venue where travellers can view advertising of, and obtain information about, vacation properties offered for rent.


We are an established business with physical premises and our contact details are shown below.

Our postal address is: PO Box 290 Doreen, Victoria Australia.

You can reach us via e-mail at:

or by telephone at:+61 (0)3 9016 4325 or +61 (0)437 277 857


The purpose of this privacy policy:

Ivydale is committed to protecting the privacy of individuals and is bound by the Australian Privacy Principles set out in the Privacy Act 1988 (Commonwealth) (the "Act"). We will only collect, use or disclose your personal information in accordance with the Act and this Privacy Policy.


This Privacy Policy applies to the collection, use, disclosure and handling of your personal information by Ivydale. 


The terms "users", "you" or “your” when used in this Privacy Policy refer to persons who use the Site.

In this Privacy Policy, the term “personal information” has the meaning in the Act and includes information about an identifiable individual, including names, addresses, telephone numbers, email addresses, credit card details, credit information and history, dates of birth, driver’s licence details, and passport numbers. 


What information do we collect?

When registering or making bookings on our Site, subscribing to our newsletter, responding to a survey or filling out a form, as applicable, you may be asked to enter personal information including your name, e-mail address, mailing address, phone number and/or credit card information. Where practicable, you have the right to interact with us anonymously or using a pseudonym. Circumstances where this is not practicable, however, includes where personal information is required to complete a credit card transaction. 

Like most websites, we use cookies and/or web beacons to enhance your experience, gather general visitor information and track visits to our Site. The information we record and use for statistical purposes is:

·         Your server address

·         The date and time at which the Site was accessed

·         The pages accessed and documents downloaded

·         The previous site visited

·         The type of browser used

Please refer to ‘the use of cookies and session tracking' section below for information about cookies and how we use them.


The use of cookies and session tracking:

Whenever you visit a website anywhere, your browser sends information identifying basic information about the nature of your operating system and the browser you are using. We use cookies and session variables to track the popularity of each page on our Site and to understand the overall direction of traffic. We do not analyse or record your individual choices. By understanding the general viewing trends of our visitors through the use of complied aggregate data about site traffic and site interaction, we can design our web pages to make your viewing experience more user-friendly and tailor our Site for best site viewing to future visitors.


If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly. However, you can still place orders over the telephone or by contacting customer service.


How do we collect and store information?

How we collect and store information depends on the page you are visiting, the activities in which you choose to participate and the services provided. For example, we may collect personal information in circumstances including:

·         during conversations you have with our staff;

·         when you enquire about a booking or when you ask to download property supplier information and to respond to your enquiry we require your contact details;

·         when you make a booking on the Site or by telephone;

·         when you pay for services with credit cards;

·         when you participate in sweepstakes and contests, message boards and chat rooms, and other interactive areas of our Site that may exist now or in the future;

·         when we conduct credit checks through credit reporting bodies; and

·         when you asked to be included on a marketing distribution list

We can only identify you personally if you give us this information voluntarily. As described above, our web servers automatically record some general information about your visit, but do not recognise or record any of your personal information.


How we use your information:

The personal information collected by Ivydale is used to conduct our business effectively.  Any of the personal information we collect from you may be used in one of the following ways:

·         To provide our services to you and tailor your experience to better suit your individual needs.

·         To improve our Site. We continually strive to improve our Site offerings based on the information and feedback we receive from visitors to our Site.

·         To provide and improve customer service. Your personal information helps us to more effectively respond to your customer service requests and support needs.

·         To process transactions. Your information, whether public or private, will not be sold, exchanged, transferred or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.

·         To administer a contest, promotion or survey.

·         To send periodic emails. The email address you provide for order processing will only be used to send you information and updates pertaining to your order unless you decide to opt-in to our mailing list, in which case you will receive marketing emails that may include company news, updates and related product or service information.

·         To protect our legal interests and fulfil our regulatory obligations (if and to the extent necessary).


How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information, including restricting access to personal information to those who have a need to know, maintaining technological products to prevent unauthorised computer access and the use of a secure server. All supplied credit card information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential.  After a transaction, your credit card information will not be stored on our servers.

While we take all reasonable steps to keep your information private and away from hackers, it is not possible for us to guarantee your privacy. Please weigh up the risk that your details will be misused by hackers with the benefit of receiving the great information that the Site has to offer.


Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties any of your personal information, except to  third parties for limited purposes, such as to assist us in operating our Site, conducting our business or serving you.  For example, those persons may include:

·         credit reporting agencies, for the purposes of obtaining a consumer credit report about you or the credit reporting agency to create or maintain a credit information file containing information about you in relation to payments which are overdue by more than 60 days, and for which debt collection action has started;

·         sub-contractors who carry out cleaning and/or maintenance services; and

·         technical support.

Any external party to which personal information is disclosed will be bound by an agreement requiring it to maintain the confidentiality of your personal information.


We may also release your personal information to third parties:

·         where we have your express permission to do so; and

·         if we are under a duty to disclose or share your personal information in order to comply with any legal obligation , or in order to enforce our terms and conditions, or to protect the rights, property or safety of Ivydale, its personnel or customers. For example, this may occur in connection with the collection of amounts you may owe to us, and/or to law enforcement authorities whenever we deem it appropriate or necessary.
Please note that we may not provide you with notice prior to disclosure in such cases.


We may disclose your personal information to businesses located outside Australia for the purpose of running our business effectively, as our website is hosted in the US.


Third party links:

Occasionally, at our discretion, we may include or offer third party products or services on our Site. We accept no responsibility or liability for the content and activities of these linked sites and these third party sites have separate and independent privacy policies. Nonetheless, we seek to protect the integrity of our Site and welcome any feedback regarding these sites.



Where applicable our forms, whether online or otherwise, give you the opportunity to opt-in for more information about Ivydale properties, services and events.

Should you opt-in and later change your mind, you can easily and instantly unsubscribe by clicking on the “unsubscribe” link included at the bottom of emails we might send you.

Alternatively, you may always contact our Privacy Officer to be unsubscribed.


Access to and correction of personal information:

You have a right to access the personal information we hold about you, with some exceptions, to find out the information held and/or to correct it.   If you wish to access or request a correction to your personal information, please contact our privacy officer on the details set out below. 


Complaints process:

If you have a complaint or concern regarding the way in which your personal information is being handled or if you believe that we have not complied with this Privacy Policy or the Act, please contact our privacy officer in the first instance.

Privacy Officer
Ivydale Short Stay Accommodation

P.O. Box 290,
Doreen Victoria, 3754

We take any privacy complaint seriously. The Privacy Officer will investigate the complaint and determine whether a breach has occurred, and take the necessary steps to remedy, if any. We will aim to resolve any such complaint in a timely and efficient manner. We request that you cooperate with us during this process and provide us with relevant information we may require.


We expect our procedures will deal fairly and promptly with your complaint. However, if you remain dissatisfied, you can also make a formal complaint with the Office of the Australian Information Commissioner (which is the regulator responsible for privacy in Australia):

Director of Compliance
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
Phone: 1300 363 992


Changes to our privacy policy:

We may amend this Privacy Policy from time to time to reflect regulatory requirements, advances in technology, Site updates and changes in our information collection and disclosure practices. Any new policy will automatically be effective when it is published on the Site and a copy may be obtained from our Privacy Officer. We recommend you should therefore return here regularly to view our most up-to-date Privacy Policy.  


Last update: May 2015